Software Features & Details
Government Contracts Accounting
- Job cost accounting with fully integrated Web-based electronic timekeeping and general financial accounting.
- Fully supports both government contract (FAR compliance) and non-government project accounting.
- Complex work-breakdown levels and all contract types supported, including cost-plus-fixed-fee (CPFF), time and materials (T&M), and firm-fixed-price (FFP).
- Automatic billings (including government SF 1034,1035 and DD250), billed and unbilled revenue calculations and journal entries.
- On-demand indirect cost rate(s) calculations and allocations. Fringe Benefits, Overhead (on and off-site), General and Administrative (G&A), and Material Handling rate calculations supported.
- Built-in reports that "prove" your implemented indirect cost rate structure - that indirect costs are fully absorbed by final cost objectives (projects).
- On-demand, ready-for-filing DCAA incurred cost submissions and indirect cost pool reports.
- Supports divisions, cost centers and related indirect cost rate structures.
- Full contract budget and backlog reporting.
- Complete payroll, personnel, and labor utilization analyses.
- Supports all pay types and "uncompensated overtime".
- Comprehensive government contracts management reports.
- Exhaustive audit trails.
- Contract administration support.
Internet Electronic Timkeeping
- C'estTime Web-based electronic timekeeping is designed any company or organization that needs real-time reporting of employee labor, and labor related costs. In particular, it meets the special needs of government contractors whose control over the timekeeping process must be "ironclad".
- A field-proven - fast, complete and straightforward - system for the entry, validation, review and approval of employee time charges.
- On-line Division Manager review and approval of time charges by employees.
- On-line Project Manager review and approval of employee time charges to projects.
- Built-in email interactivity and electronic communication between Employees and Managers.
- Division and Executive Manager's real-time pay period labor utilization analyses.
- Includes option to allow "External", or client, managers to review labor hour charges to their projects.
- Run from Windows or Macintosh platforms (either, or both).
- Lowest total cost of ownership( TCO); fastest and most stable electronic timekeeper.
- Defense Contract Audit Agency (DCAA) approval at CCAS user sites across the US.
- Easy to use, and easier still to maintain.
Financial Accounting
- A "Cycle" approach to data entry and analysis.
- Ready-to-go configurations provided for general business, government contractors and not-for-profit organizations.
- Flexible account naming. Use any combination of numbers and letters (up to 14) to build your General Ledger Chart of Accounts.
- Customizable financial statements.
- Financial statements and reports available for any period(s) for which account data exists.
- Quick recaps of key ratios, rates and other important data.
- Ad Hoc reporting with user-customizable criteria selection and data exporting options.
- In-line, real-time account histories and analyses.
- Real-time cash reporting, analysis, account reconciliation and check writing.
- Complete Accounts Receivable and Billing.
- Complete Accounts Payable.
- Purchase Orders with open commitment reporting.
- Standard, or repeating, entires fully supported.
- Complete payroll accounting and basic personnel administration.
- Fringe Benefits management.
- Fixed assets and depreciation.
Other Software Features
- User-configurable security by employee, function and "Cycle".
- User-definable transaction edit controls.
- Extensive in-line error-checking and data validation. Drop-down list and menus reduce the potential for data entry errors.
- Built-in transaction "Repair" and data file recovery and one-click and automated file server system backups.
- Context-sensitve help provided for all "screens". Supplemental documentation provided in Adobe Acrobat PDF format.
- Extensive data exporting capabilities and transaction importing.
System Requirements
Windows XP Professional, Home Edition
(Service Pack 2)
• Pentium III 500MHz or higher
• 256MB of RAM
• CD-ROM drive
• SVGA (800 x 600) or higher resolution video adapter and display
Windows Vista Ultimate, Business, Home
• 800 MHz 32-bit (x86) or higher
• 512 MB of RAM
• SVGA (800x600) or higher resolution video adapter and display
• CD-ROM drive
Mac OS X 10.4.8
• PowerPC G3, G4, G5 or Intel-based Mac
• 256 MB of RAM
• CD-ROM drive
Mac OS X 10.5
• PowerPC G4 (867MHz+), Power PC G5, or Intel-based Mac
• 512 MB of RAM
• CD-ROM drive
Citrix and Terminal Server:
Windows Clients
• Citrix ICA Client version 9.200
• Microsoft Remote Desktop Connection Servers
• Citrix Presentation Server 4.0 for Windows Server 2003
• Windows Server 2003 Service Pack 1
Mac OS X Clients
• Citrix ICA Client version 7.00.407
• Microsoft Remote Desktop Connection Client 1.0.3 for Mac OS X
• Pentium III 500MHz or higher
• 256MB of RAM
• CD-ROM drive
• SVGA (800 x 600) or higher resolution video adapter and display
Windows Vista Ultimate, Business, Home
• 800 MHz 32-bit (x86) or higher
• 512 MB of RAM
• SVGA (800x600) or higher resolution video adapter and display
• CD-ROM drive
Mac OS X 10.4.8
• PowerPC G3, G4, G5 or Intel-based Mac
• 256 MB of RAM
• CD-ROM drive
Mac OS X 10.5
• PowerPC G4 (867MHz+), Power PC G5, or Intel-based Mac
• 512 MB of RAM
• CD-ROM drive
Citrix and Terminal Server:
Windows Clients
• Citrix ICA Client version 9.200
• Microsoft Remote Desktop Connection Servers
• Citrix Presentation Server 4.0 for Windows Server 2003
• Windows Server 2003 Service Pack 1
Mac OS X Clients
• Citrix ICA Client version 7.00.407
• Microsoft Remote Desktop Connection Client 1.0.3 for Mac OS X
Pricing and Ordering
In its base configuration, both Light3 and
Light2 (Light™ software) provide for five
(5) simultaneous users over your network.
Additional users can be added on an
as-needed basis.
Light™ software can be further extended by user activation of C'estTime, CCAS's embedded electronic timekeeping, labor cost management and "manloading" system, as well as Light Collaborative. Light Collaborative will be replaced by a new CCAS product, Harvest™, in late 2008.
Pricing of Light™ software, annual maintenance and support, options, and C'estTime (electronic timekeeping software) is available upon request.
Light™ software can be further extended by user activation of C'estTime, CCAS's embedded electronic timekeeping, labor cost management and "manloading" system, as well as Light Collaborative. Light Collaborative will be replaced by a new CCAS product, Harvest™, in late 2008.
Pricing of Light™ software, annual maintenance and support, options, and C'estTime (electronic timekeeping software) is available upon request.
Click any heading (above) for details
The working marriage of traditional accounting
concepts, and thinking that embodies and harnesses
the best of today's technology, is the essence of
CCAS's Light software. It addresses the diverse
accounting requirements of companies, and
government contractors in particular, by processing
transactions from a functional viewpoint...through
"Cycles", as we call them.
Light adapts to your accounting requirements, however diverse they might be. Should a Job Costing, Government Contracts , or any unique accounting or reporting requirement develop, Light will rise to the occasion with ease. By design, the potential is already "there".
For example, a software development firm that never had to be concerned with government contracts accounting requirements - but that was just awarded a government contract - can have a complete (DCAA acceptable) government contracts job cost accounting system up-and-running with a couple of mouse clicks. Overnight. That afternoon. Now.
To illustrate further, with Light you will not need to go into separate Job Cost or Accounts Payable "modules" to record transactions that are associated with that output. You will simply enter cash transactions in the "Cash Cycle" and vendor, employee or credit card transactions in the "Acquisitions Cycle". Your focus will be on the functional operation, instead of the output. Job Cost and Accounts Payable output is immediately available, of course, but you won't need to become skilled in the specific requirements or details of different "modules". How does this work?
At the core of Light is the General Ledger Accounts "Cycle". All Job Cost, Accounts Receivable or Payable, Payroll and Inventory output has, at its core, individual entries in the general ledger. In Light's proprietary accounting model, each general ledger account is a "super" account (Salaries Expense, for example). Each account will have classifications associated with it: Income Statement; Cost of Sales, in this example. The account may also have special properties (Labor; Direct - On-Site), and the user may determine the actions that may be "applied" to the account. These actions are the "methods" associated with each of Light2's "Cycles".
So Light's power is centrally located: straight-forward and clear. The needs of simple and complex operations are satisfied at once. And because changing an account's properties or methods never alters the account's transactions, you have truly flexible accounting and reporting power at your immediate disposal!
And there's more. We sense that Communication is the primary driver of successful operations. With this in mind, Light screens offer direct and immediate communication of all information relative to the matter at hand. Any question you might ask of any account or transaction is immediately available. No searching for the right menu choice. Again, it's right there in front of you. As a result, Light's audit trails are unsurpassed.
Light adapts to your accounting requirements, however diverse they might be. Should a Job Costing, Government Contracts , or any unique accounting or reporting requirement develop, Light will rise to the occasion with ease. By design, the potential is already "there".
For example, a software development firm that never had to be concerned with government contracts accounting requirements - but that was just awarded a government contract - can have a complete (DCAA acceptable) government contracts job cost accounting system up-and-running with a couple of mouse clicks. Overnight. That afternoon. Now.
To illustrate further, with Light you will not need to go into separate Job Cost or Accounts Payable "modules" to record transactions that are associated with that output. You will simply enter cash transactions in the "Cash Cycle" and vendor, employee or credit card transactions in the "Acquisitions Cycle". Your focus will be on the functional operation, instead of the output. Job Cost and Accounts Payable output is immediately available, of course, but you won't need to become skilled in the specific requirements or details of different "modules". How does this work?
At the core of Light is the General Ledger Accounts "Cycle". All Job Cost, Accounts Receivable or Payable, Payroll and Inventory output has, at its core, individual entries in the general ledger. In Light's proprietary accounting model, each general ledger account is a "super" account (Salaries Expense, for example). Each account will have classifications associated with it: Income Statement; Cost of Sales, in this example. The account may also have special properties (Labor; Direct - On-Site), and the user may determine the actions that may be "applied" to the account. These actions are the "methods" associated with each of Light2's "Cycles".
So Light's power is centrally located: straight-forward and clear. The needs of simple and complex operations are satisfied at once. And because changing an account's properties or methods never alters the account's transactions, you have truly flexible accounting and reporting power at your immediate disposal!
And there's more. We sense that Communication is the primary driver of successful operations. With this in mind, Light screens offer direct and immediate communication of all information relative to the matter at hand. Any question you might ask of any account or transaction is immediately available. No searching for the right menu choice. Again, it's right there in front of you. As a result, Light's audit trails are unsurpassed.